Ecole Polytechnique Fédérale de Lausanne (EPFL)
The École Polytechnique Fédérale de Lausanne (EPFL) is one of the two major technical schools in Switzerland, funded at the federal level. Its main campus in Lausanne covers more than 700,000 m², complemented by several sites in Geneva, Fribourg, Sion and Neuchâtel.
With more than 13,000 students and intense scientific activity, EPFL embodies a modern and innovative institution, both open to collaboration and demanding in terms of quality of service.
Optimising budget and asset management: how the EPFL is responding to its growth with a reliable management tool
Initially, EPFL used Archibus for space management and plans. But in 2020, the university decided to go further: replace its obsolete maintenance and project management tools with a long-lasting, reliable and compliant with Swiss standards solution.
The need was twofold:
- Effectively manage preventive and corrective maintenance, with a reliable inventory of equipment.
- Structure the management of real estate projects, from budget to execution, while respecting compliance rules, particularly in terms of security and ventilation.
From analysis to support: how AREMIS facilitates the deployment of process and information management solutions
Following a very detailed public call for tenders, AREMIS was selected for its technical expertise and its ability to support complex projects.
At the start, we launched a series of thematic workshops with EPFL teams. The objective: confront their practices with the native logic of the tool, identify gaps and make rational choices to maintain a robust, scalable and sustainable standard.
Our experts have:
- Deployed the Archibus “Maintenance” and “Projects” modules,
- Integrated tailor-made tools such as management of danger sheets by local,
- Helped EPFL to review its internal processes, to the point that a 3-month break was decided by the client to reorganize before continuing with the implementation.
ARCHIBUS: An asset management solution to support EPFL's growth
Strong adoption: Archibus is today a central daily tool for EPFL technical teams.
- Improved compliance: traceability of interventions and compliance with maintenance deadlines make it possible to respond calmly to regulatory audits.
- Internal reorganisation: the project served as a catalyst to structure roles, decisions and responsibilities.
- Scalability: several modules have since been added (stock, tools, security), proof that the project is alive and continues to provide value.
- Reinforced management: reports on projects and maintenance allow better monitoring of costs, equipment and operations.
“It is a structuring tool, which frees up time, makes it possible to objectify needs, and reinforces the authority of teams vis-à-vis management”
– Damien Van Heghe, AREMIS
