ARCHIBUS asset management solution
Growth of building portfolio supported by dependable, sustainable tool.
Ecole Polytechnique Fédérale de Lausanne (EPFL)
Ecole Polytechnique Fédérale de Lausanne (EPFL) is one of two Swiss Federal Institutes of Technology. Since gaining its status as a National University in 1969, this young engineering establishment has developed across a number of areas. Today, it is one of Europe’s leading science and technology institutes.
EPFL’s main campus extends across some 540,000 m2 and brings together almost 11,000 students, researchers and staff. The task set the Buildings and Infrastructure Department (DII) is to provide this scientific community with a top-quality infrastructure of movable and immovable property that meets the requirements of training and research.
In line with its strong growth, EPFL has launched numerous sizeable building projects. The DII’s annual budget is now approximately 75 million CHF, 40 million of which is spent on investments, while the other 35 million is the operating budget.
In order to manage and control this budget to best effect and to have detailed knowledge of its assets for statistical purposes – a condition imposed by its funding providers – EPFL was looking to acquire a dependable, sustainable management tool.
The introduction of the ARCHIBUS asset management solution has enabled EPFL’s growth to be supported through the incorporation of all of the information available about the building stock.
This in turn has enabled reliable statistical data to be produced, which had led de facto to enhanced cost controls for the buildings.
The AREMIS methodology
1. Needs analysis
Stage 1 consists of analysing needs in terms of the processes and information to be managed. These are then compared with the options provided as standard by the software.
2. Deployment of the solution
The system was installed, configured and set up based on the preliminary analysis. Interfaces with ERPs and HR databases have also been developed. AREMIS has conducted hundreds of implementations of ARCHIBUS since 1994. This enables AREMIS to bring high added value and best practices in this field.
3. Operating assistance
An operating manual is written with the key parties involved in order to document the procedures to be followed and the specific instructions that apply to each type of party. AREMIS also customised training courses and day-to-day assistance for users.
“ARCHIBUS enables us to handle the day-to-day monitoring of the way the various rooms are allocated with great accuracy. Multiple parameters relating to each area can be catalogued in this way and then used for statistical purposes. The two-way link between the database and the graphic display, based on the architectural plans, guarantees precise dimensions and measurements. The assistance provided by AREMIS at every level of the project has been extremely positive. Their advice and wealth of experience enable us to focus our efforts on our day-to-day processes, while the people from AREMIS keep an eye on the technical aspect.”
Building draftsman, DII, EPFL